Job Descriptions

• Develop and manage SRHR education program in Pakistan
• Partner’s selection and networking
• Plan and organize program activities with support from program staff and partner NGOs
• Coordinate program Implementation and grant management in line with the approved work plan
• Institutionalize SRH Rights in demand mechanism of social Service i.e. Education
• Develop LSBE / Sexuality Education Curriculum for young people
• Develop Training modules and coordinate trainings and technical support to the implementing partners of the projects
• Ensure implementation of program / project targets, timely release of funds to partners and effective utilization
• Provide technical backstopping to the NGOs involved in implementation of the sexuality education project
• Review monthly and quarterly reports from the partner NGOs and provide feedback to them
• Develop and maintain linkages with concerned government departments and relevant ministries of Government of Pakistan
• Ensure preparation and submission of quarterly and annual program progress reports and necessary information to Program; Planning, Monitoring & Evaluation
• Prepare and manage resource mobilisation, including project design and proposal writing
• Develop and implement Resource Mobilization strategies and also facilitate relevant managers for developing proposals for their programs

• Develop and conduct training programmes for strengthening of Government, CSOs and Media, Partner NGOs, Religious Leaders and parliamentarians on SRHR Issues
• Plan and organise programme activities of Pakistan GBV – RH Network (PGRN)
• Project implementation and grant Management of RDI of SRHR of Young people in Pakistan
• Provide technical support to partners
• Monitor progress as per work plan
• Ensure timely release of funds to partners
• Reporting to stakeholders and donors – EU as per given guidelines
• Manage Program resource mobilisation, including project design and proposal writing
• Develop and maintain linkages with concerned government departments and relevant ministries of Government of Pakistan
• Ensure preparation and submission of quarterly and annual program progress reports and necessary information to PM&E unit
• Coordinate Capacity building of WPF Pakistan and partner organisations

• Develop and Implement WPF’s SRHR Advocacy Strategy for Policy Reforms
• Develop and implement SRHR Advocacy strategy of WPF, Pakistan for policy reforms
• Formation and strengthening of youth groups (i.e. YAN, NYTF etc) to organize SRH Advocacy campaign
• Manage Program resource mobilisation, including project design and proposal writing
• Organize National learning forums of WPF’s Programs / projects
• Organize policy advocacy forums
• Advocacy follow-ups with National / District Provincial Steering Committees / project (s) task force(s)
• Developing and implementing Adolescents Development Strategy and advocacy for attaining National Advocacy Policy
• Work on Curriculum Reforms for integrating Sexuality Education into national curriculum
• Capacity building of media support group
• Establish and maintain good working relationship with media
• Develop and maintain linkages with concerned government departments and relevant ministries, youth networks, media and parliamentarians
• Follow up with ministries along with NYTF to implement recommendations of NYTF
• Prepare monthly and quarterly reports from partner NGOs
• Develop and maintain linkages with concerned government departments and relevant ministries, youth networks, media and parliamentarians
• Ensure preparation and submission of quarterly and annual program progress reports and necessary information to Program Learning, Reflection and RM
• Prepare progress report as per HQ / Donor requirements

• Manage Website development and ensure its maintenance and improved visuals and designs
• Develop and maintain LSBE Portal
• Manage smooth IT operations
• Manage Data backups, Troubleshooting Hardware, Software and general Network issues
• Develop and maintain program related database with complete information about project related facts and figures
• Ensure processing of project information from relevant programs , dissemination through communication section of the program
• Ensure Technical Assistance to WPF staff
• Managing Program resource mobilisation, including project design and proposal writing
• Develop and maintain Management Information system of Rights violation interactive reporting
• Manage web-based SRH interactive counselling and referral system and Monitoring & Evaluation data
• Sharing of information about WPF projects and their achievements to stakeholders
• Develop Video Documentaries as per project target
• Manage data of pre and post tests / evaluations
• Manage Resource Centre and dissemination of publications etc.
• Ensure preparation and submission of quarterly and annual program progress reports and necessary information to Program Learning, Reflection and RM
• Managing Knowledge management process

• Design and Implement SRH Rights Monitoring Framework for WPF Pakistan
• Develop M&E framework for WPF Pakistan
• Develop and implement M & E Plan for each organizational programs / projects including
• Setting logical frameworks of the projects
• Develop monitoring schedule
• Cost estimates of M & E Schedule
• Field monitoring of projects / program activities
• Capacity building of WPF Program partners and project staff in M&E
• Work with WPF Staff and partner organizations to review ongoing programs / projects results, assess progress, identify problems and solutions-MIS
• Work with national / district project steering committees to ensure release of annual SRHR Monitoring reports
• Work with Manager IT for effectively managing web based MER data processing System
• Manage Regular internal and external evaluation of the programs
• Coordinate office activities including Weekly Progress Reviews, Quarterly, bi-annual and annual reporting and Annual Retreat
• Manage human resources policies and procedures, including salary reviews, provident fund, employee manual and health insurance administration
• Support HR in developing and implementing need based HR Development Programmes

• Institutionalize LSBE in Madaris as per work plan
• Ensure the smooth running of program activities by partner organisations
• Develop Training modules and coordinate trainings and technical support to the implementing partners of the projects
• Plan and organize program activities with support of program staff and partner NGOs. Such as
  • Technical Assistance
  • Curriculum development
  • Conducting Pre and Post Test
  • Selection of schools, teachers, students
  • Training of Teachers
  • Ensure regular PDFs, PRFs, media forums
• Review monthly and quarterly reports from the partner NGOs
• Ensure timely release of funds to partners and their effective utilization
• Develop and maintain project related database with complete information about project related facts and figures
• Manage logistics regarding project related events

Research and Advocacy

• Initiate Baseline study of socio-economic and reproductive health status of young girls in target area
• Engage and support consultant for conducting baseline study
• Organise policy dialogue with local, provincial and federal government to negotiate girl – friendly policies
• Engage national and international resources in girl’s education and leadership development
• Initiate post assessment – Evaluation of the project

Capacity and Leadership Development

• Institutionalize Girls Empowerment Model (LSE & EE) in schools as per work plan
• Partner’s selection, contracting and networking in the project
• Develop Curriculum on LSE and EE and also identify gaps for review of the curriculum
• Develop Training modules and coordinate trainings of Master Trainers (ToMT) and also ensure capacity building of Implementing Partners
• Ensure smooth running of project activities in the schools by providing technical back stopping
• Ensure project activities at partner’s end, such as:
• Technical Assistance in curriculum delivery and training of teachers etc.
• Conducting Pre and Post Test
• Selection of schools, teachers, students
• PDFs, PRFs and media forums
• Review monthly and quarterly reports from the partner NGOs and provide feedback
• Ensure timely release of funds to partners and effective utilization
• Develop and maintain project related database with complete information about project related facts and figures
• Manage logistics regarding project related events

• Coordinate training activities
• Plan training activities: their schedule, venues, details of the training programme in consultation with the Partners
• facilitate the trainings of teachers & partners when and where necessary
• Responsible for logistic arrangement of training workshops according to the training schedule
• Ensure the availability of the relevant training material during the trainings

• Institutionalize SRHR Education in schools as per work plan
• Ensure the smooth running of program activities into schools by providing technical back stopping
• Plan and organize program activities with support of program staff and partner NGOs. Such as
• Selection of partners and contracting
• Technical Assistance
• Curriculum development
• Conducting Pre and Post Test
• Support Training of Teachers
• Review PDFs, PRFs, media forums
• Review monthly and quarterly reports from the partner NGOs and provide feedback to them
• Develop Training modules and coordinate trainings and technical support to the implementing partners of the projects
• Ensure timely release of funds to partners and effective utilization
• Quarterly Report to Program Manager SRHR on project’s progress
• Provide technical backstopping to NGOs involved in implementation of the project
• Develop and maintain project related database with complete information about project related facts and figures
• Identify gaps for review of LSBE Curriculum and bringing appropriate changes
• Manage logistics regarding project related events
• Ensure smooth implementation of project activies by partner organizations

Communication

• Management of Local Area Network
• Develop and implement an appropriate WPF Pakistan’s Communication Strategy
• Develop and maintain close contacts with National and International media on issues relating to SRHR and promote WPF programmes/ projects at national and international level
• Organize media events (press conference, forums and briefings), develop fact sheets and talking points, line up interviews and undertake all media activities related to WPF Programs / projects
• Develop communication and IEC Materials e.g. brochures, videos, audios, flyers and support programmes in developing and disseminating their project IEC material
• Design campaigns / presentations for WPF project’s publicity
• Develop and maintain contents for WPF Website
• Design and publish e-newsletters for the stakeholders, donors and partners etc.

Research

• Undertake business travel as required
• Support WPF in planning, organising and conducting research projects, prepare and implement research instruments and ensure completion in the set time frame
• Prepare reports of research projects, present, discuss and incorporate findings from relevant stakeholders
• Ensure quality control of research

• Assistant Manager Knowledge Management in developing and maintaining WPF’s website and LSBE Portal
• Ensure the smooth IT operations including LAN, Windows Server, Internet, Email Server and Antivirus server management and ensure improved visuals and designing
• Manage networking of Computers & Printer Sharing
• Data backups, Troubleshooting Hardware, Software and general Network issues
• Sharing of WPF publications on website
• Manage data Backups and Database Management
• Troubleshooting of computer software’s, installation of software’s installation drivers, secure computer systems using Antivirus protections etc.
• Technically Assist Staff for Networking and IT enhancements in their Provincial and Regional Offices

• Assist Program Manager Policy Advocacy (WeAct) in Programme implementation and grant management in line with the approved work plan
• Assist PM in developing and implementing SRHR Advocacy strategy of WPF, P for policy reforms
• Establishing youth groups & organize issue based Advocacy campaign in consultation with the Programme Manager
• Assist Policy Advocacy (WeAct) team and WPF in organizing National learning forums of WPF’s Programs / projects
• Assist WeAct in organizing national policy advocacy forum for launching advocacy campaign with government and other stakeholders
• Support the PM in doing Advocacy follow-ups with National / District Provincial Steering Committees / projects task force
• Implementing Adolescents Development Strategy and advocacy for attaining National Advocacy Policy
• Support WPF in Capacity building of media support group
• Assist department in organising Advocacy Events related to women issues e.g. Safe Motherhood
• Support WPF on Curriculum Reforms for integrating Sexuality Education into national curriculum
• Strengthening of Youth networks; YAN NYTF
• Assist Program Manager We Act in reviewing partner’s reports
• Develop and maintain linkages with concerned government departments and relevant ministries of Government of Pakistan
• Assist PM We Act in sharing information with national and international networks
• And support Program Manager in preparing quarterly and annual program progress reports and necessary information to Programme PM&E

• Managing Program resource mobilisation, including project design and proposal writing
• Developing monthly work plans
• Managing WPF in liaisoning with the members
• Undertaking business travel as required
• Undertaking any other activity that contributes to the smooth running and development

Top

• Provide financial and accounting management and direction to WPF
• Maintain systems and controls to ensure the efficiency, integrity and transparency of the WPF
• Pakistan office operations in accordance with guidelines provided by WPF Head Quarters and internationally accepted accounting standards
• Maintain effective control over cash and bank, and ensure that cash in hand and bank reconcile with accounting records. Ensure that the field office and sub-office funds are adequately managed
• Assist and support the Programme Manager and Country Representative in the preparation of budgets for project proposal and annual field office budgets
• Ensure the effective and efficient working of budgetary, accounting, reporting and internal control systems for the field and all sub-offices
• Ensure the financial integrity of the operation with regards to controls, systems, financial reporting, and resource development
• Ensure all accounting records and supporting documentation for all financial transactions is maintained in a systematic order and in safe and secure conditions in the field office and sub-offices
• Maintain accurate and effective financial controls on all transactions incurred by the Pakistan office as part of project implementation and other related costs
• Contribute fully to implementation and oversight of technical assistance to WPF staff and partners in the area of financial accounting and management
• Assist and support the Programme Manager and Country Representative in ensuring that field expenditures meet WPF and institutional donor requirements and remain within the approved plans and budgets
• Prepare Budget and Financial Reports
• Prepare WPF Pakistan office Budget in consultation with the Country Representative and all the departments
• Provide the Country Representative for Pakistan with complete, accurate and timely financial reports, including institutional donor reports where required for all projects implemented in the field office, in the required formats
• Provide quarterly and where required monthly financial reports to the WPF Head Office
• Ensure preparation and submission of quarterly and annual Departmental reports and necessary information to Programme Learning, Reflection and Resource Mobilization

• Cash management in Daily Operations
• Petty cash handling
• Cash and Bank payments with preparation of supporting documents for approval
• Tax at source deduction-Depositing Tax in Bank within due time
• Cash withdrawal from Bank for petty cash payments
• Assist Finance Officer in Providing financial and accounting management and directions to WPF
• Monthly preparation of bank reconciliation statements of all WPF Bank Accounts within Pakistan
• Liaise with Bank
• Quarterly WPF- Pakistan Inventory Count
• Posting of data in accounting software
• Assist Finance Officer in Preparing Budget and Financial Reports
• Control extra cost and overheads

• Manage administrative function and establish internal administrative systems and controls
• View and assess potential office space according to pre-determined criteria
• Negotiate prices, leases, and contracts in consultation with CR and Finance Office
• Set up WPF office, including furnishings, fittings, and equipment
• Arrange for office security
• Arrange for installation of all the utilities
• Establish and maintain WPF office and its assets
• Maintain office records
• Act as focal point for suppliers or service providers for procurements and repair & maintenance activity
• Take initiative on cutting costs without compromising quality
• Manage administrative function and establish internal administrative systems and controls
• Manage human resources policies and procedures, including salary reviews, employee manual and health insurance administration
• Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary
• Ensure security of office, staff, and physical assets belonging to the organisation
• Ensure preparation and submission of quarterly and annual Departmental reports to Monitoring and Evaluation Department
• Directly Report to Country Representative on Admin & HR Affairs and support him /her in HR Management
• Develop and implement need based HR Development Programmes

• Establish and maintain a secure system to receive, distribute and dispatch mail after entering into register
• Distribute letters, memos, faxes and other documents
• Make photocopies, oversee photocopying work of office boy/intern, and ensure that photocopy and fax machines are in good working order
• Establish and maintain a filing system allowing for easy retrieval by staff
• Maintain WPF Communication supplies- Phone / fax etc.
• Ensure that telephone exchange is properly used and kept in good working condition; ensure repair and maintenance as necessary
• Attend visitors
• Ensure that guards are active and that they record the details of visitors in the register provided
• Maintain up to date staff leave records and prepare accurate periodic leave reports after reconciliation with attendance register and other records
• Keep kitchen and office supplies inventory records and maintain minimum required stock level at all times
• Act as focal point for suppliers or service providers for procurements and repair & maintenance activity
• Coordinate with management to negotiate discounted rates for travel, rooms, food and halls with reputable travel agencies, hotels, guesthouses and other institutions in major cities and maintain updated list with access by all staff
• Make hotel and travel bookings
• Perform other tasks as assigned
• Assist supervisor in organizing office transportation
• Assist supervisor in following procurement and HR Policy of WPF

• Drive Safely
• Drive WPF vehicle carefully and defensively
• Follow traffic rules and regulations
• Transport all WPF staff and visitors safely
• Clean and maintain interior and exterior of vehicles and check fuel, oil and lubricants regularly
• Communicate with supervisor regarding all trips
• Record vehicle usage in the log book on daily basis and get log book reviewed by supervisor on regular basis
• Ensure that road tax, insurance cover etc. are up to date and keep a certified copy of vehicle registration book at all times
• Demonstrate continual vigilance to the highest degree of driver’s courtesy for both other drivers, and pedestrians
• Ensure security of vehicle and possessions inside vehicles at all times
• Transport mail/items, pick and deliver mail as required with due care
• Maintain log book and tank filling record
• Record all vehicle related details in log book and put speed-meter reading on each and every expenditure bill at the time of making expenditure or putting fuel/gas

• Prepare menus in collaboration with WPF’s Administrator and make the requisite purchase of ingredients and equipment
• Prepare and cook food according to daily meal plan.
• Operate and oversee use of appliances including, ovens, refrigerator and other small kitchen appliances. Inform the administration if there is a need to repair any appliances
• Determine food needs and quantities based upon daily usage and menus planned
• Provide input and suggestions to menus for special functions and events to daily lunch menu
• Ensure smooth execution of events in manager’s absence
• Maintain standards of sanitation, kitchen hygiene
• Perform other duties as assigned by management / staff

• Maintain cleanliness and standards of sanitation in the office premises
• Maintain kitchen hygiene
• Help in kitchen as required i.e. serving tea/coffee, arranging food on table etc.
• Make small purchases as required by Office management.
• Help staff in day to day administrative affairs.
• Perform other duties as assigned by management / staff.